I have extensive experience in accounts payable, having managed the full cycle from invoice receipt to payment processing. I'm proficient in using accounting software like QuickBooks and SAP, ensuring accurate data entry and timely payments. My role involved reconciling accounts, resolving discrepancies, and maintaining strong vendor relationships to facilitate smooth transactions.

I prioritize tasks based on deadlines and urgency, using tools like task lists and calendars to manage my workload effectively. I ensure critical payments and reconciliations are completed first, followed by less urgent tasks. Regular communication with team members and vendors helps me stay updated on any changes or priorities that may arise.

To minimize errors, I follow a meticulous double-checking process for all entries and payments. I also utilize automated checks within accounting software to flag potential issues. Regular training on new procedures and software updates helps maintain high accuracy levels. Additionally, I encourage open communication with team members to quickly identify and resolve any discrepancies.

When disputes arise, I first review all related documentation to understand the issue. I then communicate directly with the vendor to discuss their concerns and provide our perspective. I aim to find a mutually agreeable solution, whether through adjusting payment terms or clarifying invoice details. Maintaining a professional and cooperative approach is key to resolving disputes efficiently.

One challenging situation was a significant delay in receiving invoices from a major vendor, which impacted our payment schedule. I proactively contacted the vendor to understand the issue and negotiated a new timeline for invoice submission. I also coordinated with our internal teams to adjust our payment processing to accommodate the delay, ensuring we maintained our financial obligations without incurring penalties.